Microsoft Teams vs Whereby: Full Comparison (2026)
Pricing, features, scores, and a clear verdict on which one is right for you.
The bottom line
Microsoft Teams positions itself as "chat, meetings, and collaboration — all in one place" while Whereby goes after "video meetings without the hassle" — so the right pick depends on which problem you're actually solving. Both tools compete in the video conferencing category. Check the feature comparison below to see which capabilities matter most for your specific use case.
At a glance
| Microsoft Teams | Whereby | |
|---|---|---|
| Our score | 82/100 | 72/100 |
| Starting price | Free | Free |
| Free tier | Yes | Yes |
| Best for | Chat, meetings, and collaboration — all in one place | Video meetings without the hassle |
Pricing comparison
Microsoft Teams
Pricing verified 2026-04-02
Whereby
Pricing verified 2026-04-02
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Feature comparison
core
| Feature | Microsoft Teams | Whereby |
|---|---|---|
| HD video | Yes | Yes |
| Screen sharing | Yes | Yes |
| Breakout rooms | Yes | Pro+ |
| Recording | SharePoint/OneDrive | Pro+ |
| Virtual backgrounds | Yes | Yes |
meetings
| Feature | Microsoft Teams | Whereby |
|---|---|---|
| Max participants | 1,000 (paid) | 200 |
| Meeting duration limit (free) | 60 min | No |
| Together Mode | Yes | No |
| Live captions | Yes | No |
| Noise suppression | Yes | No |
| No download required | No | Yes |
| Permanent room links | No | Yes |
| Custom room branding | No | Pro+ |
| Waiting room | No | Yes |
advanced
| Feature | Microsoft Teams | Whereby |
|---|---|---|
| AI meeting notes | Copilot add-on ($30/mo) | No |
| Teams Phone | Add-on | No |
| Mesh (immersive) | Enterprise | No |
| SharePoint integration | Yes | No |
| Loop collaboration | Yes | No |
| Microsoft 365 Copilot | Add-on | No |
| Embedded video API | No | Yes |
| HIPAA (add-on) | No | Business+ |
| Custom subdomain | No | Pro+ |
| Integrations | No | Limited vs. Zoom/Teams |
| AI features | No | Basic transcription only |
integrations
| Feature | Microsoft Teams | Whereby |
|---|---|---|
| SharePoint | Yes | No |
| OneDrive | Yes | No |
| Outlook | Yes | No |
| Azure AD | Yes | No |
| Salesforce | Yes | No |
| Zoom (interop) | Limited | No |
| Slack (interop) | Limited | No |
| Slack | No | Yes |
| Google Calendar | No | Yes |
| Miro | No | Yes |
| HubSpot | No | Limited |
| Zapier | No | Yes |
Ratings breakdown
What the data tells us
Key capabilities you'd miss
Choosing Microsoft Teams means going without No download required, Permanent room links, Custom room branding (which Whereby offers). Choosing Whereby means losing Meeting duration limit (free), Together Mode, Live captions. These are the features that typically drive the final decision — check whether your workflow depends on any of them before committing.
Switching cost consideration
Microsoft Teams has a broader integration ecosystem, which is great for workflow automation but also creates higher switching costs down the road. Whereby's simpler integration footprint means less vendor lock-in — easier to switch if your needs change, but fewer automation possibilities out of the box.
What company size tells you
Whereby (51-200 employees) has the engineering bench to ship features across many fronts but may iterate slower on individual requests. Microsoft Teams (220,000+ employees) typically ships faster on its core product but may lag on peripheral features. Consider which matters more for your roadmap.
Choose Microsoft Teams if...
- You want a free tier to get started
- You value powerful features over simplicity
- Getting strong value for money is a priority
Choose Whereby if...
- You want a free tier to get started
- You value an intuitive, easy-to-use interface
- Getting strong value for money is a priority
Frequently asked questions
Is Microsoft Teams or Whereby better?
Microsoft Teams scores 82/100 compared to Whereby's 72/100 on VendorVS. However, the best choice depends on your needs — Microsoft Teams excels at ease of use (7/10) while Whereby scores 10/10.
How much does Microsoft Teams cost compared to Whereby?
Microsoft Teams starts at free (free tier available). Whereby starts at free (free tier available). Microsoft Teams is the more affordable option.
Does Microsoft Teams or Whereby have a free plan?
Yes, both Microsoft Teams and Whereby offer free tiers, so you can try each before committing to a paid plan.
Related comparisons
See how Microsoft Teams and Whereby compare to other video conferencing tools.
